Key Responsibilities

Inventory & Documentation

• Assist with cataloging artworks, ephemera, photographs, and other archival items using established systems and metadata standards.
• Support the creation and maintenance of inventory records, labels, and item descriptions.
• Conduct condition checks and prepare basic documentation for conservation or handling.

Collections Handling & Organization 

• Aid in the physical organization and safe storage of archival materials and artworks.
• Support the re-housing of items using archival-quality materials.
• Handle materials according to preservation protocols and under supervision of the Archival Associate.

Digitization & Access

• Prepare items for digitization, including cleaning, positioning, and documentation.
• Input metadata and digital file information into relevant databases.
• Assist with file management, naming conventions, and digital backup procedures.

Research & Reference Support

• Conduct basic research to support cataloging and contextualization of materials.
• Retrieve requested items for staff, consultants, or researchers as needed.
• Maintain confidentiality and care when working with culturally sensitive materials.

Project & Internship Support

• Support Legacy Specialist Interns by helping orient them to inventory procedures and tools.
• Participate in special archival or exhibition projects as directed.

*** Additional tasks may be assigned as needed***

Qualifications

Education & Experience

• Current undergraduate in Library Science, Art History, Museum Studies, Africana Studies, or a related field.
• Prior experience in a museum, archive, or library setting is preferred but not required.
• Familiarity with digital tools and cataloging systems is a plus.

Skills & Competencies

• Excellent organizational skills and strong attention to detail.
• Ability to follow established workflows and take direction from senior staff.
• Comfort handling fragile or delicate materials with care and respect.
• Interest in African American history, cultural preservation, and/or community archives.
• Strong written and verbal communication skills.
• Ability to work both independently and as part of a collaborative team.

Working Conditions

Location: Hybrid (on-site at the Foundation’s archive in Baltimore with occasional remote tasks).

Physical Requirements: Must be able to lift and move materials up to 25 pounds and stand for periods during inventory tasks.

Schedule: Part-time with flexible hours; occasional weekend work may be requested in support of public programs or special projects.

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How to Apply

Interested applicants should submit the following via email with the subject line: “Inventory and Archive Assistant Application – [Your Name]”

1. Brief Cover Letter outlining your interest and relevant experience
2. Resume or CV
3. One Reference (academic or professional, with contact info)